Records

What is FERPA?

Overview

The United States Congress passed the Family Educational Rights and Privacy Act (FERPA) in 1974 to afford certain rights to students concerning their education records. The primary rights afforded to students who attend a postsecondary school such as Brigham Young University are the right to inspect and review their education records, the right to seek to have their records amended and the right to have some control over the disclosure of information from the records.

Brigham Young University may not disclose information contained in education records without the student's written consent except under certain limited conditions.



Training

BYU has a lot of data and information which is covered by FERPA. In order to help everyone comply with the law, we have provided some video training. The first video has general information about the law and then each track has more detailed information related to specific roles on campus. The tracks have vignettes and ask you to respond to questions to help you understand the application of the law.

If your job requires you to have access to AIM (the student information data base) you will be required to watch the videos and answer the questions before access will be granted.

 


Frequently Asked Questions


Quick Links
Official FERPA Procedure

FERPA at BYU

These procedures, in compliance with the Family Educational Rights and Privacy Act, (FERPA) govern access to student education records and identify the procedures students may follow to obtain or restrict access to their education records. These procedures are also designed to be in compliance with the Solomon Amendment which governs the rights of the military services to obtain student recruiting information.  Individual academic departments and administrative areas may prepare their own policies and procedures consistent with these comprehensive university procedures.

The University Registrar is responsible for university compliance with these procedures. These procedures apply to the records of students who are both admitted and enrolled or who have previously attended the university on campus or via video conferences, satellite, internet, or by other electronic means.  The rights are effective on the first day of the semester/term. They do not apply to applications of persons who were not admitted nor to other correspondence with the university.

EDUCATION RECORDS

ANNUAL NOTIFICATION

DIRECTORY INFORMATION

RESTRICTING ACADEMIC RECORDS

MILITARY RECRUITERS AND THE SOLOMON AMENDMENT

LOCATIONS OF STUDENT EDUCATION RECORDS

PROCEDURE TO INSPECT EDUCATION RECORDS

RIGHT OF UNIVERSITY TO REFUSE ACCESS

REFUSAL TO PROVIDE COPIES

COPIES OF RECORDS

DISCLOSURE OF STUDENT EDUCATION RECORDS

RECORD OF REQUEST FOR DISCLOSURE

CORRECTION OF EDUCATION RECORDS

INTERPRETATION